Privacy Policy
Version 2026-11-12 · Effective November 12, 2026. Controller: [COMPANY LEGAL NAME], [ADDRESS]. Contact: privacy@shoutpilot.com
What we collect
- What you give us: email address (if you provide it), the website address you ask us to check, what you sell, your interview answers, and your language choice.
- Automatically: a one-way hash of your IP address (we do not store the raw IP), your browser's user-agent, and your approximate country as reported by our hosting provider.
- Consent records: which version of our Terms and this Policy you agreed to, and when. We keep these as evidence of consent.
- Public web pages: when you request a check-up, we read the public page you submit and its robots.txt and sitemap.
We do not use advertising cookies or third-party trackers. Your language choice may be saved in your browser's local storage.
Why we use it
- To run the check-up and show you your report (legal basis: your request / performance of a contract).
- To keep your place on the waitlist and tell you when we open (your consent; you can withdraw at any time).
- To improve the product from interview answers and aggregated usage (legitimate interests).
- To prevent abuse and keep records of consent (legitimate interests and legal obligations).
We never sell your personal information and never share it for cross-context behavioural advertising.
Who processes it for us
- Cloudflare — hosting, database and security.
- AI providers (currently Google Gemini via a paid API; possibly xAI or OpenAI as backups) — to write check-up suggestions. We send the public page content and your language, not your email. We use paid API terms under which providers do not use the content to train their models.
- Paddle — payments, once paid plans open.
- An email delivery provider, once we start sending emails.
These providers may process data in the United States and other countries. Where required, transfers rely on Standard Contractual Clauses or equivalent safeguards.
How long we keep it
Waitlist and reservation data: until you ask us to delete it or 24 months after our last contact. Check-up reports: 12 months. Consent records: for as long as needed to demonstrate consent, up to 6 years. Hashed abuse-prevention counters: 90 days.
Your rights
Depending on where you live (for example the EU/EEA, UK, California and other US states, Canada, Australia, Japan, Korea, India, Vietnam), you may have the right to access, correct, delete or export your data, to object to or restrict processing, and to withdraw consent. Email privacy@shoutpilot.com and we will respond within 30 days. You may also complain to your local data-protection authority.
Children
ShoutPilot is for businesses and is not directed to anyone under 16. We do not knowingly collect data from children.
Changes
We will post any update here with a new version date and, for material changes, notify you by email if we have it.